Meetings management, from simple requests to complex events — all in one platform.
Hubli, the meetings management platform, today announced Hubli Events — extending its proven technology to cover the full spectrum of corporate meetings and events, bringing the same AI intelligence that made simple booking effortless to complex events, hotel room blocks, and organisation-wide budget management.
The new platform unifies every stage of the meetings lifecycle in a single system: intelligent Meeting Request Forms (MRFs) that route requests automatically, AI-powered sourcing across 400,000 spaces in 124 countries, deep hotel chain API integrations, virtual card payments, registration and a real-time budget management dashboard — all underpinned by a reporting layer that gives procurement and finance teams full program visibility.
“Meetings don’t happen in isolation — they happen across a whole organisation, in a dozen formats, with dozens of stakeholders,” said Ciaran Delaney, Founder & CEO of Hubli. “We built Hubli Events because our customers told us they needed one platform that could handle the admin booking a boardroom and the planner sourcing a 1,000-person sales kick-off. Now they have it.”
From Request to Reconciliation
At the heart of the platform is a configurable Meeting Request Form (MRF) engine that uses AI decision trees to route requests intelligently — directing simple bookings to self-serve and escalating complex events to planners with automated approval workflows and HR system integrations. For larger events, Hubli’s AI sourcing engine leverages direct API integrations with the world’s largest hotel groups presenting approved global content while delivering industry leading 95% RFP pricing completion, 85% faster than traditional sourcing methods.
Hotel Room Blocks and Budget, Under One Roof
The platform’s new hotel room block management capability allows planners to source group accommodation alongside event space, with automated RFP pricing, guest allocation, and real-time attrition monitoring. A purpose-built budget management module gives organisations a single source of truth for meetings spend, tracking costs across every category in real time — with AI-powered reconciliation matching final invoices against original quotes automatically. Customers using Hubli’s contracting tools have achieved 95% contract compliance and an average 18% saving on meetings spend.
The Data to Prove It
Every meeting processed through Hubli generates structured data available in real time, giving procurement executive-ready spend reports, finance teams budget-to-actual variance, and leadership program-level KPIs — total spend, savings rate, and sustainability impact — on demand.
About Hubli
Hubli is an meetings management platform that helps organisations source venues, manage budgets, automate payments, and track spend across all meetings and events. With 400,000 spaces across 124 countries and direct hotel chain API integrations, Hubli gives procurement, finance, and meeting planners the tools to run smarter, more efficient meetings programs. For more information, visit www.hubli.com